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FoI Publication Scheme


This publication scheme is a complete guide to the information routinely made available to the public by St Martins practice. It is a description of the information about our GPs and the Practice which we make publicly available. It will be reviewed at regular intervals and we will monitor its effectiveness.


Your rights to information

The Freedom of Information Act 2000 recognises that members of the public have the right to know how public services are organised and run, how much they cost and how the decisions are made.


We will respond to requests about information we hold with 20 days. This right is subject to some exemptions which have to be taken into consideration before deciding what information we can release. The timescale may be extended if we must give consideration to a full public interest test.


You are entitled to access your clinical records or any other personal information held about you. See the Medical Records section of our website, and then click: Subject Access Requests.


How much will it cost to get any information you want?

Wherever possible we will make the information available free of charge. If we do need to make a charge the cost will be made known to you before we go ahead.



If you have any comments about the operation of the Publication Scheme, or how we have dealt with your request for information from the Scheme, please write to Camilla Hawkes, Practice Manager.



Classes of Information


Information to be published

How the information can be obtained


Class1 - Who we are and what we do

Ie Organisational information, structures, locations and contacts

This will be current information only

Doctors in the practice


Contact details for the practice (named contacts where possible with telephone number and email address (if used))


Opening hours


Other staffing details


Meetings specifically with pharmaceutical companies and other medical suppliers


None: our policy is not to meet with pharmaceutical companies. We can provide a copy of this policy on request to the practice manager.

Class 2 – What we spend and how we spend it

Ie Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit


Current and previous financial year as a minimum

Details of NHS funding received by the practice

By application to practice manager

Audit of NHS income

By application to practice manager

Details of expenditure items over £10,000

By application to practice manager

List and value of contracts awarded by the practice that have gone through formal tendering process.

By application to practice manager

Staff allowances and expenses that can be incurred or claimed, with totals paid to senior staff members ie partners in the business

By application to practice manager

Pay policy

By application to practice manager

Declaration of GPs’ NHS income


Class 3 – What our priorities are and how we are doing

Ie Strategies and plans, performance indicators, audits, inspections and reviews


Current and previous year as a minimum

Plans for the development and provision of NHS services

By application to practice manager

Performance data including performance against targets


Inspection reports by CQC

CQC website

Class 4 – How we make decisions

Ie Decision making processes and records of decisions


Current and previous year as a minimum

Records of decisions made in the practice affecting the provision of NHS services

By application to practice manager

Class 5 – Our policies and procedures

Ie Current written protocols, policies and procedures for delivering our services and responsibilities


Current information only

Policies and procedures about the employment of staff

By application to practice manager

Internal instructions to staff and policies relating to the delivery of services

By application to practice manager

Equality and diversity policy

By application to practice manager

Health and safety policy

By application to practice manager

Complaints procedures (including those covering requests for information and operating the publication scheme)


Records management policies (records retention, destruction and archive)

By application to practice manager

Data protection policies


Policies and procedures for handling requests for information


Patients’ charter


Class 6 – Lists and Registers


Currently maintained lists and registers only

Any publicly available register or list

None held

Class 7 – The services we offer

Ie Information about the services we offer, including leaflets, guidance and newsletters produced for the public


Current information only

The services provided under contract to the NHS


Charges for any of these services


Information leaflets


Out of hours arrangements


Class 8- This publication scheme


This publication scheme

This scheme on display on the website. Specific enquires can be made to the Practice Manager



Page updated: 6.1.20

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