Subject Access Requests
(GDPR Right of Access )

How can I see what information you hold about me? You have a right under data protection legislation to request to see what information the practice holds about you. You also have the right to ask for inaccuracies to be corrected and in some circumstances you have the right to request that we stop processing your data. Some of these rights are not automatic and we reserve the right to discuss with you why we might not comply with a request from you to exercise them.

If you make a Subject Access Request, we will:

  • describe the information we hold about you
  • tell you why we are holding that information
  • tell you who it might be shared with
  • at your request, provide a copy of the information in an easy to read form.


In order to request this, you need to do the following:

  • Your request may be made verbally, or in writing – for information from the hospital you should contact it directly
  • We will provide electronic copies (via online access, by email) free of charge.
  • We are required to respond to you within 1 month.


In some circumstances there may be a charge to have a printed copy of the information held about you. If this is the case, this will be discussed with you before any charge is made.

Please note that we make their full text medical records back to 2016 available to our patients via our online service. It is a quicker and easier to both you and us to obtain online access in this way, rather than the formal Subject Access request process. If you would like to set up online access then see below and please speak to our patient Support team.

If you would like to make a Subject Access Request or have any further questions, please complete the form below and follow the instructions set out on the forms, or call our Patient Support team on 0113 22 11 888.

Subject Access request form

Online Medical  Records Access

All patients who are registered with our Online Service are able to view their medical records online.

We would ask firstly that you read the information in the two leaflets below. Then to register please print and complete the request form below and bring it in to the surgery. Alternatively, if you come in to the front desk we can print you a form which is largely pre-filled. We will ask you a few questions to confirm your identity.

If you wish to apply for proxy access, ie on behalf of someone you care for, then there is a different form to complete (also below). Please be aware that for children, proxy access is only allowable up until their 11th birthday, after which different arrangements have to be made. This is in line with national guidance. The information leaflets below have more information.

Online records access: information leaflet

Online records security & confidentiality: information leaflet

Online medical records access: request form

Online medical records PROXY access : request form


 Violence Policy

The NHS operate a zero tolerance policy with regard to violence and abuse and the practice has the right to remove violent patients from the list with immediate effect in order to safeguard practice staff, patients and other persons. Violence in this context includes actual or threatened physical violence or verbal abuse which leads to fear for a person’s safety. In this situation we will notify the patient in writing of their removal from the list and record in the patient’s medical records the fact of the removal and the circumstances leading to it.

Page updated: 8.4.19


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